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Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach is committed to ensuring that personal information is held fairly, lawfully and securely in accordance with data protection laws.

This policy covers the different elements of personal information we collect from you, what we do with the information, how long we will hold it, what we won’t do with the information, as well as what rights you have.

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Introduction to Data Protection

We have an obligation under Regulation (EU) 2016/679 of the European Parliament – the General Data Protection Regulation (‘GDPR’) to provide you with information about how and why we use your data. We recognise our obligations and your legal rights set out in the GDPR. We are committed to protecting and respecting your privacy by complying with the principles of the GDPR.

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Who Is 'I'?

In this policy, whenever you see the words ‘I’ or ‘my’ it refers to Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach. I am the person responsible for the control of all personal data processed by Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach.

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Data Protection

If you have any queries about data protection compliance, email: Theresa.moynihan@outlook.com or call 07840739545

 

Amendments to the Privacy Policy

If I amend the  privacy policy, any changes will be published and if necessary, this will be brought to your attention.

This policy was last updated on: 28th June 2019

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What is personal data?

‘Personal data’ means any information relating to a living individual (‘data subject’) who can be identified, directly or indirectly by the information.

The types of personal data I may collect 

The data I collect about you will vary, depending on my relationship with you. Below are examples of the sorts of data that I may collect:

• Full name

• Contact information (e.g. home address, email address, telephone numbers);

• Date of birth and/or age;

• Weight and height;

• Health and lifestyle questionnaire

• Next of kin and emergency contact information;

• Imagery in video and/or photographic form

• Records of participation at events/sessions/competition;

• Records of enquiries and other correspondence with you;

 

How I use your personal information

I collect, store and process personal data for several purposes, mainly: as part of the coaching process and for use in the strategies relating to this. I will not use any of the information that I collect from you, or about you, for any purpose other than those listed in this document or for purposes that are similar. If I would like to use your personal data in any other way, we will present you with relevant information at the point at which one of these additional purposes arises.

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The GDPR provides that legally I might hold and process your information for any of the following four reasons:

Where required to perform a CONTRACT. (Coaching contract)

Where there is a LEGITIMATE INTEREST. (eg health questionnaire, lifestyle questionnaire)

Where you have provided CONSENT.

I may use and process your personal information where you have consented for me to do so for the following purposes:

• Marketing

 

Retaining your information

If I collect your personal information, the length of time that I retain it is determined by a number of factors, including the purpose for which we use that information.

I will hold information about you in our data systems only for as long as I need it for the purpose for which I collected it, which is as follows:

Coaching

I do not retain personal information in an identifiable format for longer than is necessary. Where you have consented for me to retain your data, I will only hold the data for the duration of your consent.

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Children

Children’s data are collected and processed in accordance with the information below. Parents and guardians are expected to ensure that the children they are responsible for are aware of how their personal data will be processed by me.

I require parental or guardian consent to process personal data of any child under the age of 14.

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Withdrawing consent

If I Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach contact you and you want to change how – or if – you receive our communications, please contact me.

 

Sharing your personal data and data processing

I only share personal data with whom you have given me permission to share it with. Other than the circumstances set out above, information about you will not be passed to a third party for any other purposes.

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Information Security

I do my very best to keep personal information secure wherever I collect personal data online. I place a great importance on the security of all personally identifiable information associated with my clients. I will take all steps reasonably necessary including policies, procedures and security features to ensure that information about you is treated securely and protected from unauthorised and unlawful access and used in accordance with this privacy policy. I have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control or being transferred, I use my best efforts to try to prevent this.

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What I don’t do with your information

I never sell or share your information with other organisations to use for their own purposes.

Your rights

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The GDPR grants you certain rights (‘information rights’) which I summarise below.

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Right of access

You have the right to obtain confirmation from Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach as to whether or not personal data concerning you are being processed, and, where that is the case, you have the right to access that personal data.

Right to rectification

You have the right to oblige Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach to rectify inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed by providing a supplementary statement.

Right to erasure (right to be forgotten)

You have the right (under certain circumstances, but not all) to oblige Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach to erase personal data concerning you.

Right to restriction of processing

You have the right (under certain circumstances, but not all) to oblige Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach to restrict processing of your personal data. For example, you may request this if you are contesting the accuracy of personal data held about you.

Right to data portability

You have the right (under certain circumstances, but not all) to oblige Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach to provide you with the personal data about you which you have provided to Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach in a structured, commonly used and machine-readable format.

You also have the right to oblige Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach to transmit the data to another controller.

Right to withdraw consent

If the lawful basis for processing is consent, you have the right to withdraw that consent.

Right to object to direct marketing

Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for marketing, which includes profiling to the extent that it is related to such direct marketing.

Rights in relation to automated decision making and profiling

Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach does not perform any automated decision-making based on personal data that produces legal effects or similarly significantly affects you.

Your right to lodge a complaint with a supervisory authority

If you wish to exercise any of your rights concerning your personal data, you should contact Theresa Moynihan, Nutrition, weight Management and Behaviour Change Coach, Theresa.moynihan@outlook.com or call 07840 739545

If you are not satisfied with the response you receive, you have the right to lodge a complaint with the supervisory authority. In the United Kingdom this is the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone: 0303 123 1113, email: casework@ico.org.uk.

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